Campus Event Planning

Offices Services / Auxiliary Services / Campus Event Planning
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Successful events are well planned with thorough attention given to every detail. Preparation is the key to your event success!

Rider's many experienced and knowledgeable event resources can assist with all stages of your event planning from room reservation and promotion to set up and catering. The Campus Event Planning page is designed as a guide to provide the information, campus contacts, and forms you need to plan.

Campus Event Planning FAQs for Students, Faculty and Staff

Faculty and Staff Event Management Guidelines and Procedures (PDF)

Who do I contact to reserve space?
Faculty, Staff, Student Club/Organizations - You must submit your space request via 25Live at

How far in advance do I need to reserve space?
In order to submit your request via 25Live, you are required to reserve the space 48-hours in advance. Space is available on a first come, first serve basis. We recommend at least one-week notice for a meeting, and at least two-week notice for an event that requires set up.

Faculty/Staff Scheduling Timeline (Lawrenceville Campus):
June 15th - Spring non-classroom locations; Fall classroom locations
December 15th - Summer non-classroom locations; Spring classroom locations
March 20th - Fall non-classroom locations; Summer classroom locations

Student Club/Organization Scheduling Timeline (Lawrenceville Campus):
June 15th - Fall semester locations
October 15th - Spring semester non-classroom locations
December 15th - Spring semester classroom locations

How do I get my event to appear on the online calendar?
Contact University Communications at ext. 5192.

Who do I contact for help with the setup of my event?
You may contact the Manager of Events and Conferences at [email protected].

Who do I contact for food service and catering?
You can contact Aramark Catering at 609-896-5274.

Who do I contact for audiovisual needs?
You can contact Rider OIT Media Services at  609-896-5000, ext. 3000, option 4 or complete a ticket on-line under the Technology Help Desk

When do I need to do a facilities work order?
Complete a facilities work order for any maintenance related requests (HVAC, electrical needs, water hook-ups, etc.)

When do I submit a room diagram form?
You may submit a room diagram form to the Manager of Events and Conferences at [email protected] for any space that is reserved on campus. It must be filled out completely and returned to Auxiliary Services at least one week prior to your event. All equipment is subject to availability. If we do not a set up for your event, the room will be provided to you as-is.

What do I do if I need to cancel or change the date/time of my event?
You may send your desired edit(s) to the Scheduling Coordinator at [email protected].