For more detailed information regarding supervisor expectations, hiring procedures, and onboarding processes please review the Student Employment Handbook.
Step 1: Check Student Employment Budget
- Hiring Managers and Supervisors are responsible for monitoring your department’s student employment budget to ensure you are not over-spending. Before hiring a new student employee, verify with the Budget Head of your department that there is funding available in your student employment budget.
Step 2: Post Available Positions via Handshake:
Every department is required to post all open student employment positions on Handshake to ensure that all students have equal access/opportunity. This includes undergraduate and graduate student positions, Graduate Assistant positions, Internships, and Grant-Funded positions.
To Post Position:
- Contact the Student Employment Coordinator with a detailed job description including all required components and complete the Student Employment Position Information Form. Utilize the employment wage guide to decide the appropriate level for the position you are hiring for.
- A confirmation email will be sent once the job is appropriately reviewed and the position is posted live and available to students on Handshake.
- Departments that choose to re-employ a student in the same job do not need to post the position until/unless the student resigns, graduates or is terminated.
Step 3: Acceptance of Applications, Interviewing Candidates, Hiring Decisions:
- Hiring Managers will receive automatic emails from Handshake with student applications as they are submitted.
- Once a candidate pool is established, Hiring Managers are responsible for administering interview with qualified candidates. If you are interested in discussing interview best practices, please reach out to the Student Employment Coordinator for resources.
- Once a hiring decision is made, departments should let all applicants know that the position has been filled
- Once new student worker is confirmed, Hiring Managers must notify the Student Employment Coordinator so the new student worker can be added to the Bronc Work Canvas site and the position can be removed from our job posting sites.
Remember: Student Worker recruitment should be met with the same level of professionalism as full-time professional positions at Rider and are held to the same standards by the FLSA.
Step 4: New Employee Onboarding
- Instruct students to complete the required onboarding forms and tasks outlined in the Student Employee Post-Hire Checklist and on their Bronc Work Canvas Page. Follow up with your student worker to make sure they have completed the contract and section I and II of I-9 form before their first day of work.
New student workers CANNOT begin any work until they have submitted their Student Employment Contract and Section I and II of the I-9 form. Failure to complete these steps within the allotted time constraint may result in suspension, delay of payment, and/or termination of student employment. If you are unsure whether or not this has been completed, check with the Office of Disbursements before allowing your student worker to begin their position.
- Have a discussion with each student employee regarding set work days/times that align with the student’s academic schedule.* NOTE: During the academic year student employee’s weekly work hours cannot exceed 20 hours, and must take an unpaid 30-minute break after working more than 6 hours in one day.
- Review the Rider Student Employment Timesheet with all new student workers so they understand how to correctly complete it.
- Allow time for student employees to complete New Student Orientation Presentation and Quiz on their BroncWork Canvas page during their first week of work if they have not already done so
Step 5: Returning Student Workers
- At the end of the academic year, supervisors will need to resubmit student employment contracts for student workers who are returning to their position for the next academic year. Re-issued contracts should include yearly 5 cent increase for returning student workers as indicated on the Student Employment Wage Chart.
Last Day of Work
- Students’ last official day of work in the Fall and Spring semesters is the last day of classes. Students are NOT required to work the week of final exams, however if they choose to work finals week they may do so as long as they adjust their work schedule to not interfere with their final exams.
- Graduating student workers are not permitted to work past their scheduled graduation ceremony date. Supervisors should meet with graduating students to determine their last work day and finalize any projects or duties prior to their last day.
- Graduating student workers must complete the “Student Employee Post Competencies Evaluation Form” on Bronc Work Canvas. All department supervisors overseeing on-campus employees have a responsibility to guide their student worker graduates through the exit stage by offering constructive performance feedback in a formal setting.
Bi-yearly Student Worker Performance Review:
Supervisors are expected to conduct Student Worker Performance Evaluations (PDP) with their GAs and student staff. If your department already conducts an evaluation similar to the PDP, please feel free to continue to use the assessment that works best for your team.
Student Staff PDPs should be completed twice a year
- End of Fall Semester
- End of Spring Semester
Once they are completed, please send your evaluations to Liz Pastor by the end of Fall and Spring semesters.
See the learning outcomes we measure through PDPs on our Mission Page.
If you have any questions about the student hiring and employment process, contact Liz Pastor, Student Employment Coordinator at [email protected].