The University offers both informal and formal procedures for promptly, fairly and impartially investigating and resolving reports of employee violations of the Policy. Informal and formal procedures will be initiated as soon as possible and within five (5) calendar days of the filing of the report, absent any unusual circumstances.
Depending on the nature of the report, the Title IX Coordinator (or designee) will either assign a mediator or investigator as described below. The Title IX Coordinator (or designee) will notify the Responding Party that a report has been filed against them and provide the Responding Party a copy of the report. The Title IX Coordinator (or designee) will explain to both the Complainant and Responding Party the avenues for informal and formal action as appropriate, including a description of the process and the relevant avenues of redress to the Complainant and Responding Party and provide them a written summary of the process. The Title IX Coordinator (or designee) will notify the relevant vice-president/division head and the president of the union (if the Responding Party is a bargaining unit member) as soon as possible after receiving the report and provide the Responding Party, Complainant, the relevant vice president/division head and the union president (when appropriate) with a copy of the report.
All investigations, whether resolved by informal or formal means, will be conducted as expeditiously as possible and normally will be completed within sixty (60) calendar days after receipt of the report, except where other circumstances require it. If and when an extension of the timeframe is required for good cause, written notice will be provided to the Complainant and Responding Party of the delay and the reason for the delay. If a Complainant and/or Responding Party withdraws from the University at any stage of the formal investigation, the University will continue its process as per this Policy.