What should I be doing as a first time Student Worker/Graduate Assistant?
Congratulations! You’re on your way to becoming a new Student Employee at Rider University! Before you start your position you must complete the required onboarding forms and new student worker orientation.
Step 1: Login to your Canvas account, and select the Course titled “Bronc Work”
- Here you can access all of the forms and documents you need to complete in order to start working. Links to all the forms and the Required New Student Orientation Presentation can be found in the module: “New Hire Forms and Required Onboarding”
- If you do not see Bronc Work as one of your courses, reach out to the Student Employment Coordinator to be added to the course
On Bronc Work you must complete the following:
Step 2: Complete all required student employment forms
- Student Work Contract
- The newly hired student worker must complete Section I of the student worker contract. Once their section is completed, they must send the contract to their supervisor to complete Section II
- Supervisor completes Section II and forwards the contract to [email protected] for completion and processing. Contracts must be resubmitted prior to each academic year for all new and returning student workers.
- Federal I-9 Form (Employment Eligibility Verification)
- Before your first day of work: Complete Section 1 of the I-9 online (link can be found on the Bronc Work Canvas page.)
- Within three business days of your first day: Complete your I-9 verification by visiting the Disbursements Office, Moore Library Rm. 106, to present your original documentation in person. Your documents must be original and unexpired (photocopies or scanned documents are not accepted)
- A list of acceptable documentation can be found on page 3 of the I-9 form
- The I-9 form only needs to be completed once as a Student Employee at Rider
- For International Students only: In order to complete your I-9, you will need a Social Security Number (SSN). Information on how to apply for an SSN can be found on the Social Security cards webpage. In order for students to apply, Supervisors must provide students with an official employment offer letter
Failure to complete the above steps within the allotted time constraint may result in suspension or termination of employment.
- Federal W-4 Form
- Students employed by Rider University must complete the W-4 Employee Withholding Allowance Certificate and submit it to the Disbursements Office at [email protected].
- Direct Deposit
- Direct Deposit is offered to student employees, if they elect to participate
- Students must fill out a Direct Deposit Form and submit it to the Disbursements Office
- Bank does not need to be local
- Pay will follow the student break periods and will be dispersed bi-weekly on Friday
- Students who opt out of direct deposit can pick up their checks on payday at the Cashier's Office, located in the Bart Luedeke Center. Check website for available hours.
- Graduate Assistantship Form
- For Graduate Assistants only: To receive tuition remission, you must submit the GA Assistantship Form for each semester you are receiving tuition remission. This form can be found on the Bronc Work Canvas Site under the module: New Hire Forms and Required Onboarding. Submit signed forms to [email protected] prior to the Fall/Spring billing due date.
Step 3: Complete Mandatory New Student Worker/Graduate Assistant Orientation and Evaluations
- Bronc Work Onboarding and Quiz
Each Rider University Student Worker and Graduate Assistant must thoroughly read through a mandatory Onboarding Presentation, Rider Student Employee Orientation.
- The mandatory presentation is located within the Bronc Work page under the module: New Hire Forms and Required Onboarding
- The presentation covers all pertinent information and policies including, but not limited to: work hours, breaks and meal times, FERPA, and harassment and discrimination
- All students will be held to the standards and expectations outlined in the onboarding presentation and following this presentation will be expected to pass a short ten questions quiz with a minimum of an 80%
- Pre and Post Competency Self-Evaluation
- Student Workers and Graduate Assistants must take the Pre-Competency Self-Evaluation at the beginning of the fall semester (or beginning of their employment) and take the Post-Competency Evaluation at the end of the Academic Year (or the end of their employment)
- Student Workers and Graduate Assistants will be responsible for completing these evaluations each year they are working
Once all of the above onboarding requirements are completed, the student is approved to work by the Office of Disbursements and Career Development & Success.
Student timesheets and hours
Timesheets must be completed by the student employee, approved by the supervisor, and then forwarded to Disbursements before 5pm on the due date indicated on the calendar tab of the timesheet.
- Students should download a new Student Employee Timesheet each pay period from the Disbursements website
- Read and follow the directions on the instructions tab of the timesheet
A student is not permitted to work more than 20 hours per week during regular enrollment periods for on campus and off campus community service jobs (affiliated with Rider University). A student can work up to 40 hours a week when classes are not in session and during summer recess depending on department budgets and needs, and supervisor approval. Work hours are monitored by individual departments’ staff.
A student employee is not allowed to work during scheduled class time. If a class is canceled, the student must document that class is canceled before they can work during the designated time. A student working more than six consecutive hours in one day must take a 30-minute unpaid break.
If a student is employed during a period of non-attendance (i.e. winter or summer break), the student must show reasonable intent to continue enrollment (such as the upcoming Fall or Spring semester). Pre-registration for the upcoming semester is sufficient proof of intent to attend the next semester.
If you have any questions about employment policies, onboarding requirements, or timesheets, please contact Liz Pastor at [email protected].
Not Yet Getting Paid?
Have you completed Section I of your contract? Has your supervisor completed and signed Section II of the contract? When did you turn your contract into Disbursements? If you are a new student employee, did you complete an I-9 Form? Have you completed your timesheet and sent it to your supervisor? Has your supervisor approved and sent your timesheet to disbursements? Was the time sheet turned in on time? If you can answer all of these questions, yes, then stop into Disbursements, email [email protected], [email protected] or call ext. 7363.
Dealing with Employer Conflicts
Talk about the problem with your supervisor. If you and your supervisor cannot come to a satisfactory agreement contact the Student Employment Coordinator to set up an appointment to discuss.
If you have questions about your contract, timesheet, or paycheck contact Disbursements at 609-896 5270 or 609-896 5000 ext. 7363.