Getting Paid

Congratulations! You’re on your way to becoming a new Student Employee at Rider University! Before you start your position you must complete the required onboarding forms.

Step 1: Student Employee Request to Work Form (Contract)

• Hiring managers should complete the Student Employee Request to Work Form (one form only).
• Once submitted, the hiring manager and employee will receive an email either approving or denying the student from beginning work. Students cannot start working they receive an approval email from studentemployment@rider.edu.
• Any department that allows their Student Workers to begin prior to them being approved will be subject to any I-9 noncompliance fines.
• Contracts must be resubmitted prior to each academic year for all new and returning student workers.

Step 2: Federal I-9 Form (Employment Eligibility Verification)

After submitting your Request to Work Form, students will have received a link and instructions to complete your I-9.

Students who have accepted an offer to become an employee of Rider University MUST, before your first day of work:

• Complete the I-9 by making an appointment via Handshake to present physical proof of Identification and Work Authorization. All students must show unexpired and original documents (no photocopies or pictures of the documents). This appointment is in person only. We do not accept appointments via phone/zoom.
  • You CANNOT begin working until you have shown proof of these documents. For a list of acceptable documents to bring to campus, review page three of the I-9 form.
  • The I-9 form only needs to be completed once as a Student Employee at Rider.
• For International Students only: In order to complete your I-9, you will need a Social Security Number (SSN). Information on how to apply for an SSN can be found here. In order for students to apply, Supervisors must provide students with an official employment offer letter.

Failure to complete the above steps within the allotted time constraint may result in suspension, delayed payment, and/or termination of employment.

Once the I-9 is completed, you will receive an email from Studentemployment@rider.edu approving your employment start date and detailing next steps in the onboarding process. These next steps should be completed within your first week of work.

Step 3: Federal W-4 Form

• Students employed by Rider University must complete the W-4 Employee Withholding Allowance Certificate and submit it to studentpayroll@rider.edu.

Step 4: Direct Deposit

• Direct Deposit is offered to student employees, if they elect to participate.
• Bank does not need to be local
• Pay will follow the student break periods and will be dispersed bi-weekly on Friday.
• Students who opt out of direct deposit will have their checks mailed to their permanent address. Students can review and update their addresses on MyRider.
• Direct deposit form can be submitted via email to studentpayroll@rider.edu. More information about direct deposit can be found on the Direct Deposit Information Page.

Step 5: Graduate Assistantship Form (GAs only)

• Graduate Assistantship Form - To receive tuition remission, you must submit the GA Assistantship Form for each semester you are receiving tuition remission. This form should be submitted prior to when Fall/Spring payments are due. Forms should be emailed to onestop@rider.edu.

Once these steps are completed, you are now a fully onboarded student employee at Rider University! 

If you have worked on campus before and are either returning to the same or new position, it is your responsibility to complete the following.

Step 1: Student Employee Request to Work Form (Contract)

• Hiring managers should complete the Student Employee Request to Work Form (one form submitted only).
• Once submitted, the hiring manager and employee will receive an email either approving or denying the student from beginning to work. Students cannot start working they receive an approval email from studentemployment@rider.edu.
• Any department that allows their Student Workers to begin prior to them being approved will be subject to any I-9 noncompliance fines.
• Contracts must be resubmitted prior to each academic year for all new and returning student workers.

Step 2: Graduate Assistantship Form (GAs only)

• Graduate Assistantship Form - To receive tuition remission, you must submit the GA Assistantship Form for each semester you are receiving tuition remission. This form should be submitted prior to when Fall/Spring payments are due. Forms should be emailed to onestop@rider.edu.

Once all of the above onboarding requirements are completed, the student is approved to work by the Office of Disbursements and Career Development & Success.