1. Pre-Hearing Submissions: No less than seven (7) calendar days prior to the hearing date, the Complainant and Responding Party must provide the Board Chair with brief written statements describing their positions, a list of witnesses they propose to call, and copies of documents and a description of any other evidence they propose to present at the hearing. The Board Chair provides a copy of such written statements and documents to the other party as set forth below. In the absence of good cause as determined by the Board Chair in their sole discretion, the Complainant and Responding Party may not introduce witnesses, documents, or other evidence at the hearing that were not timely provided to the Board Chair as set forth above. The Complainant and Responding Party are also responsible for securing the attendance of their proposed witnesses at the hearing.
  2. Pre-Hearing Meeting(s) and Determination of Witnesses: The Board Chair (or designee) will seek to schedule one or more pre-hearing meeting(s) with the Complainant and Responding Party, either jointly or separately at the sole discretion of the Board Chair (or designee), no less than three (3) calendar days prior to the hearing date. At the meeting(s), the Board Chair (or designee) will review hearing procedures with the Complainant and Responding Party. The Board Chair (or designee) will also review the list of proposed witnesses to assist the Complainant and Responding Party in eliminating redundant testimony. At the pre-hearing meeting(s), the Board Chair (or designee) will provide the Complainant and Responding Party with a copy of the written statement, list of witnesses, and identification or copies of documents or other evidence submitted by the other individual. The Complainant and Responding Party may be accompanied by their respective advisors at any pre-hearing meeting(s).