Campus Event Planning
Successful events are well planned with thorough attention given to every detail. Preparation is the key to your event success!
Rider's many experienced and knowledgeable event resources can assist with all stages of your event planning from room reservation and promotion to set up and catering. The Campus Event Planning page is designed as a guide to provide the information, campus contacts, and forms you need to plan.
Campus Event Classification Policy - Use this guide to see if your event is an internal or external event and get helpful information
Space Use Contact List – Contacts for scheduling space for instructional, meeting or event requests
President's Event Participation Form – To be completed if you will be requesting President Dell'Omo to attend or participate in your event
Provost’s Event Participation Form – To be completed if you will be requesting Dr. Fredeen to attend or participate in your event.
Campus Event Planning Checklist – A helpful guide for planning your event
Campus Posting Policy – Outline of the guidelines governing the posting policy at Rider University
Outdoor Signage Policy – A map with guidlines governing the use of outdoor signs at Rider University
Blueprint to a Successful Event – Tips for faculty and staff planning on campus events
Parking Information for Conference and External Groups – A map showing parking areas for campus guests, Conference and External Groups
Alcohol Compliance Form – A required form for internal and external groups wishing to have alcohol at their events
Campus Event Planning FAQs for Students, Faculty and Staff
Who do I contact to reserve space?
Faculty, Staff, Student Club/Organizations - You must submit your space request via 25 Live at http://www.rider.edu/eventrequest.
How far in advance do I need to reserve space?
In order to submit your request via 25 Live, you are required to reserve the space 48-hours in advance. Space is available on a first come, first serve basis. We recommend at least one-week notice for a meeting, and at least two-week notice for an event that requires set up.
Faculty/Staff Scheduling Timeline (Lawrenceville Campus):
June 15th - Spring non-classroom locations; Fall classroom locations
December 15th - Summer non-classroom locations; Spring classroom locations
March 20th - Fall non-classroom locations; Summer classroom locations
Student Club/Organization Scheduling Timeline (Lawrenceville Campus):
April 1st - September non-classroom locations
June 15th - September classroom locations
July 15th - October 1st and on classroom and non-classroom locations
October 1st - Spring semester non-classroom locations
December 15th - Spring semester classroom locations
How do I get my event to appear on the online calendar?
Contact University Communications at ext. 5192.
Who do I contact for help with the setup of my event?
You can contact the Manager of Event Services at ext. 7709.
Who do I contact for food service and catering?
You can contact Aramark Catering at 609-896-5274.
Who do I contact for audio visual needs?
You can contact Rider OIT Media Services at 609-896-5000, ext. 3000, option 4 or complete a ticket on-line under the Technology Help Desk
When do I need to do a facilities work order?
Complete a facilities work order for any maintenance related requests (HVAC, electrical needs, water hook-ups, etc.)
When do I do a room diagram?
You need to complete a diagram form for any space that is not an academic building. This includes the Bart Luedeke Center, Student Recreation Center and outdoor spaces.
What do I do if I need to cancel or change the date/time of my event?
You need to email the Scheduling Office at [email protected] as soon as possible to cancel or change the date/time of your event.