Full-Time AAUP/Faculty New Hires

Offices Services / Human Resources / Guide for New Hires / Full-Time AAUP/Faculty New Hires
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  1. Employment materials -- Required for electronic accesses. As early as possible before your first day, go to the Human Resources Office in Moore Library, Room 108, ground level, and fill out forms required for employment.  Westminster new hires may do this at the Academic Coordinator's office on the first floor in Williamson Hall. The forms include the I-9 -- evidence of ability to work in the United States, the W-4 tax exemptions, and the Employee Data Sheet. The I-9 requires that certain documentation be shown and must be filed in person; please check the form via the link for details. You may also do the Federal forms early through a remote arrangement with another higher ed institution where you are currently working. Please contact the Human Resources Office, 609-896-5140, for details.

  2. Orientation -- Orientation for faculty is held in late August, and covers teaching-related topics, fire safety, payroll procedures, credit unions, and security. Contact the Teaching and Learning Center, [email protected] or call x5333, for more information.

    The benefits staff holds an orientation following Labor Day, at a time set up at your convenience. Please check the benefits area of our web site for additional information.

  3. Electronic access -- E-mail accounts, Canvas accounts and other electronic tools are managed through a centralized authentication system called RIDER KEY.  You will be registered in the RIDER KEY system within two days after employment.  E-mail accounts are set up automatically; you can retrieve your account-name from the online directory. Canvas accounts are set up automatically following the establishment of the RIDER KEY account. For help with electronic access call x3000 (609-219-3000).

  4. ID card -- Access to staff parking, to library services, and to some buildings is available only with the official University ID-card, which is issued by the Office of Residence Life in Room 137 of the Bart Luedeke Center, or in the Dean of Students Office at Westminster. It's a photo ID and you must appear in person. The ID card can be issued as soon as the RIDER KEY account is established.

  5. Early Access for Faculty --  To enable you to access the Canvas system for course development and management, you can attain access to RIDER KEY as soon as the Human Resources Office has all completed documents. including your signed appointment letter or contract and your completed employment documents (I-9, W-4, and data sheet, see #1, above).  Please allow two working days for account setup.  If you are a new adjunct teacher, you must also have completed an online application for the job.

  6. Campus phone system -- Your hiring department will make arrangements to establish your voice-mail account and your phone identity. Please contact them for your extension number and password. The voice department of OIT will call you to set up telephone and voice-mail training. For on-campus help with phone problems call x3000 (609-219-3000).

  7. Campus directory access -- The most up-to-date directory information is online.