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Gift Policy

Talbott Library – January 2016

General Donation Guidelines
Talbott Library welcomes gifts of books, scores, audiovisual (CD and DVD), and manuscript materials that fall within the scope of its collection development policy. Due to the high cost of managing the gift process, only items deemed likely for inclusion in the collections will be accepted.

The materials must be in good condition. The library does not accept items that are:

  • torn, brittle, or falling apart
  • missing pages
  • extensively marked up
  • exhibiting any evidence of mold or mildew
  • photocopies

The library does not accept long-playing (LP) or 78 rpm discs, any audiotape formats, or 12-inch laserdiscs, except for items with a direct connection to Westminster Choir College.

Other decisions are based upon the present and anticipated demands of the teaching and research needs of the University.

Gifts of materials are accepted with the understanding that the Library becomes owner of the materials. The Library reserves the right to determine their retention, location, cataloging treatment and other considerations related to the use or disposition of those materials.                                                                                                              

Donation Process
The library can accept a gift only after receiving and reviewing an itemized list of materials offered; however, we encourage prospective donors to contact the library for a conversation about a possible donation before compiling that list: [email protected] or 609-921-7100 x8314.  Optionally, if a gift is mostly one type of material (e.g., piano music), the donor may directly contact the librarian responsible for that part of the collection:

  • Mi-Hye Chyun - [email protected], 609-921-7100 x8304:  piano music; music education
  • Kenneth Kauffman - [email protected], 609-921-7100 x8338:  organ music; solo vocal music; operas & musicals; video & audio recordings
  • Amy Kimura - [email protected], 609-921-7100 x8375:  instrumental music; music theory; archival materials
  • Jane Nowakowski - [email protected], 609-921-7100 x8305:  choral music; hymnals; books about non-music topics
  • Bob Terrio - [email protected], 609-921-7100 x8296:  books about music

Monetary Donations
Monetary donations are an excellent way to support our collections as well as the services and facilities of the libraries. The donor may designate that a specific fund be set up in a particular subject area or topic. For further information, contact Mi-Hye Chyun, Chair, Talbott Library - [email protected], 609-921-7100 x8304.

Acceptance and Acknowledgment
Once a gift is brought into the library, the donor will be asked to sign a donation agreement.  A letter of acknowledgement will be sent to the donor, if requested on the donation form. The letter normally acknowledges only the type and number of items donated (e.g., 5 scores; 11 books; 7 CDs), but if the donor wants acknowledgement of individual titles, a copy of the initial donor-provided list will be included with the letter of acknowledgement.  In the case of extensive or exceptional gifts, bookplates may be added to those materials, and/or notes may be added in the online catalog records for those materials. This should be discussed with a librarian prior to the acceptance of a gift.

Donations and Tax Benefits
By law, librarians cannot value and/or appraise materials. Donors should arrange for a third-party appraisal prior to donation.