Summer Half-Day Fridays Q&A

What Fridays has President Rozanski authorized for half days?
For 2014, the half-day Fridays will be May 23, May 30, June 6, June 13, June 20, June 27, July 11, July 18, July 25, August 1, and August 8. Employees may leave at 12:00 noon on these days.

How should my office be staffed?
All University offices will be open and staffed Monday through Thursday for full days and on Friday until noon.  Please ensure that offices are open with adequate staff on the mornings of the designated Fridays so that the University can continue to provide quality service and support.  Some departments, because of operational needs, may not be able to take advantage of the half-day Fridays. In these cases, alternative flextime, with supervisory approval, can be arranged.

How should the public be made aware of the Friday hours?
Please be sure to change your personal and office voice-mail messages and place signs on your office doors to notify students of the early Friday closing time.

My department is required to be staffed for twenty-four hours a day, seven days a week. Can I still take advantage of this program?
Several departments in the University have activities or service requirements on Friday afternoons in the summer and therefore, will need to continue to have their offices fully operational and staffed during these times. However, with your supervisor's approval, and as long as operational needs are met, you can take off three and one-half hours on another day determined by your supervisor or, if your supervisor allows, you could combine the hours and take off a full day at another time.

For operational reasons, my department supervisor says our office must remain open on Friday afternoons. Can we close our office on Thursday afternoons instead?
No, all offices in the University will be open and staffed from Monday through Friday at noon. The University official close time is 12 noon on the specified Fridays.

My department must remain open on Friday afternoons. Does that mean that I can't participate in this program?
Your supervisor may determine that your office must remain open but that reduced staffing would be sufficient. In that case, the supervisor can allow employees to alternate, with one working a whole day on a Friday but taking off the next full Friday while a colleague works the full day.

If employees are not able to take off Friday afternoons because of department needs and must make alternate arrangements with their supervisors' approval, will Human Resources track this information?
No, this is an arrangement between the supervisor and employee and will be tracked within the department.

Is it possible to take off a full day on the specified half-day Fridays?
The most important consideration is that each University office must be adequately staffed to provide full service on those mornings. As long as this requirement is met, with the supervisor's approval, a staff member may take off the entire day. The morning hours will be noted as 3.5 hours of vacation or, for non-administrative employees, as vacation or personal time.

I've arranged for a full week of vacation during one of the weeks where the University has authorized a Friday afternoon closing. How do I record this time on my timesheet?
The 3.5 hours in the morning of the Friday is counted as vacation and the 4.0 hours in the afternoon is counted as closing.

What if I am on short-term disability or sick on one of the Fridays?
The entire day is counted as a sick day.

I don't want to take the time off. Can I be paid for it instead?
No, this program is an offer for employees to take advantage of the summer months. If you choose not to use the time, your pay cannot be adjusted.