Conservatory Policies

FULL ACADEMIC YEAR REGISTRATION

The academic calendar for Westminster Conservatory runs from September to June, totaling 34 weeks. At the extension sites, academic calendars may vary slightly. (Extension site lesson and class schedules are available at www.rider.edu/conservatory under Locations & Directions.) Students registering for study at the Conservatory will be charged for the full academic year if they are beginning lessons or classes the week of September 8, 2014. Students starting lessons or classes later than this date will be charged from the week they begin through the end of the academic year.

PAYMENT POLICY & SCHEDULE

Students must pay in full when the first bill is due or make monthly payments with payment in full being received by the due date listed below. Students who do not make their monthly payments or who have not paid in full by the due date may not be able to continue their lessons at the Conservatory. There will be a $30 charge for all returned checks.

September 30, 2014

  • Payment due for fall term tuition for private lessons and group classes. Students not paying in full by September 30 will be billed monthly with a 1.5% finance charge assessed on the unpaid fall balance. Payments must be made each month with the final payment being due by November 30, 2014.
  • Payment due for full-year tuition for performing ensembles and the Young Artist and Young Musicians Programs. Students not paying in full by September 30 will be billed monthly with a 1.5% finance charge assessed on the unpaid balance. Payments must be made each month with the final payment being due by November 30, 2014.

November 30, 2014

  • Students whose accounts are not paid in full by this date may not be able to continue in the spring term.

January 6, 2015

  • This is the winter withdrawal deadline. Winter withdrawals are effective as of the end of the fall term. (See calendar on inside back cover for fall term ending dates.)

January 31, 2015

  • Payment due for spring term tuition. Students not paying in full by January 31 will be billed monthly with a 1.5% finance charge assessed on the unpaid balance. Payments must be made each month with the final payment being due by March 30, 2015.

March 30, 2015

  • Students whose accounts are not paid in full by this date may not be able to register during priority fall 2015 registration for returning students.

WITHDRAWAL POLICY

All withdrawals must be submitted in writing (by mail, fax, or email) to the office. Non-attendance or verbal withdrawal to a faculty or staff member is not an official withdrawal.

WITHDRAWAL BEFORE THE 4th SCHEDULED LESSON, CLASS OR REHEARSAL

Which program offerings can students withdraw from?
All classes, private lessons, or performing ensembles.

How do I withdraw?
Submit a letter in writing (by mail, fax, or email) to be received in the Conservatory office before the fourth scheduled lesson, class, or rehearsal.

What are the student’s total charges?

  • All lessons, classes, and rehearsals scheduled prior to receipt of written withdrawal by the office. If the withdrawal is received less than 2 business days before a lesson, class, or rehearsal, the student will be charged for that lesson, class or rehearsal. The charge for withdrawal from the Young Artist and Young Musicians Programs is forfeiture of the non-refundable $500 tuition deposit.
  • Materials fees where appropriate
  • Non-refundable registration fee

WITHDRAWAL AFTER THE 4th SCHEDULED LESSON, CLASS OR REHEARSAL

How do I withdraw?
Submit a letter in writing (by mail, fax, or email) to the Conservatory office

What are the student’s total charges for withdrawing from private lessons?

  • All lessons scheduled prior to the receipt of the withdrawal letter by the office. If the withdrawal is received less than 2 business days before the scheduled lesson, the student will be charged for that lesson as well.
  • A penalty equal to the cost of 4 additional lessons
  • Non-refundable registration fee

What are the student’s total charges for withdrawing from a class (including Young Artist Academic Program)?

  • Full tuition for the term
  • Materials fees
  • Non-refundable registration fee

What are the student’s total charges for withdrawing from a performing ensemble (including Young Artist/Musicians Program)?

  • Tuition for the full academic year
  • Materials fees
  • Non-refundable registration fee

WINTER WITHDRAWAL

Winter withdrawals are effective as of the end of the fall term. (See calendar on inside back cover for fall term ending dates.)

Which program offerings can students withdraw from?
All lessons or classes except performing ensembles and Young Artist/Musicians Program

How do I withdraw?
Submit a letter in writing (by mail, fax, or email) to be received in the Conservatory office no later than January 5, 2015.

What are the student’s total charges?

  • All scheduled fall term lessons and classes
  • Materials fees
  • Non-refundable registration fee

CHANGE REQUESTS

Requests for changes in teacher, program of study, or lesson length must be received in the Conservatory office in writing prior to the fourth scheduled lesson or class. If the change request is received less than 2 business days before a scheduled lesson or class, the student will be charged for that lesson or class. Class changes may not be made after the fourth scheduled class. Students wishing to make changes for the spring term must do so by the winter withdrawal deadline of January 5, 2015.

Students enrolled in private instruction that are granted a change in teacher at any other time during the year will be charged a penalty equal to the cost of 4 additional lessons from the studio the student is leaving. All change requests must be submitted in writing to a Conservatory office.

To facilitate placement for teacher change requests, it is recommended that you download and complete the Student Profile Form and submit the form with the change request.

Westminster Conservatory will honor all change requests if possible, based on availability. If the Conservatory cannot accommodate the requested change, the student may choose to continue the original course of study or withdraw according to the guidelines in the withdrawal policy.

ADDITIONAL LESSONS

Students may add extra lessons during the academic year as well as before or after the summer session with the permission of their teacher. Scheduling arrangements are made directly with the teacher. Students list the confirmed lesson dates and times on the “Additional Lessons” (green) form, obtain the teacher’s sign-off on the form, and then submit the form along with payment to the office.

MISSED LESSONS & MAKE-UP POLICY

Regular attendance at lessons, classes, and rehearsals is expected. Whenever possible, the student must notify the teacher in advance of any absences. Students are charged for all lessons, classes, and ensembles for which they register. Since the teacher has already reserved a weekly teaching time for each student, the teacher is not required to make up a lesson missed by the student for any reason, including illness, vacation, schedule conflict, etc. If time is available during the private teacher’s regular teaching hours, however, a courtesy make-up lesson may be given at the discretion of the teacher.

Please note that students should not attend lessons, classes or rehearsals if they are ill or contagious. Teachers have the right to send students home if they determine that the student is ill. A make up will not be offered to the student.

If a teacher cancels a lesson/class or if the Conservatory closes for any reason, a make-up lesson/class will be offered. A maximum of 2 make-up options will be offered to the student for each cancelled lesson and 1 make-up option will be offered for each cancelled class. Credits will not be offered for make-up lessons refused by the family. In addition, a credit is not available for make-up lessons or classes that are agreed-upon and then missed by the student.

Exceptions to these policies will be made only in rare cases of extended illness or other emergency situations and will be reviewed on a case-by-case basis.

ONGOING REGISTRATION

The Conservatory operates on a 34-week academic year beginning every September. Exceptions to this calendar may be made at the extension sites. Students may register at any time in the academic year. Once a student is scheduled with a teacher, lessons or classes will be pro-rated for the remainder of the year and the student will receive a bill for the pro-rated number of lessons. Students who do not remit full payment by the due date on the first bill will be assessed a monthly finance charge of 1.5% on the unpaid balance. Final payment due dates for each term are listed.

WAITING LIST

If a requested lesson or class is full, a student may choose to be on the waiting list. To be added to the waiting list, a registration form must be submitted listing the days and times the student is available. Students should include their credit card number on the registration form. The credit card will be charged with the registration fee and the appropriate deposit once the student is placed with a teacher. When an opening becomes available, it will be offered to the first student on the waiting list who indicated availability at the time of the opening. To remain on the waiting list for the following academic year, students must fill out a new registration form. A student cannot remain on the waiting list for a specific teacher if lessons have been arranged with another Conservatory teacher.

LESSON DISCONTINUANCE POLICY

The Conservatory reserves the right to discontinue any student whose work or behavior is unsatisfactory; this includes frequent absences, tardiness, behavioral problems, lack of progress, or failure to abide by Conservatory policies. Students may also be discontinued if payment for lessons or classes is past due. In such cases, a student will be responsible for all lessons scheduled prior to the date the lessons are discontinued by the Conservatory.

CLASS CANCELLATION POLICY

The Conservatory reserves the right to cancel classes with insufficient enrollment. In the event of cancellation, a full refund will be issued.

PHOTOGRAPHY and VIDEO RELEASE

From time to time, Conservatory classes and events are photographed or videotaped for promotional purposes. These images may be used in brochures, with press releases, and in other publicity-related and informational materials for the Conservatory. Enrollment and/or participation in Conservatory programs and events—both those mentioned in this catalog and those that may arise during the course of the school year—constitutes permission granted for use of likeness in the above-mentioned manner.