• Website: http://www.theavocagroup.com
• Email Address: caryn.laermer@theavocagroup.com
• Phone: 609-799-0511
• Posting Date: 7/2/2008

Small consulting firm in Princeton, NJ providing comprehensive alliance and relationship management consulting to pharmaceutical and biotech companies, CRO's and other providers of clinical research.

POSITION DESCRIPTION

Initially 15hr/week position.  Number of hours could significantly increase for the right candidate who is interested in taking on additional responsibilities.

Primarily responsible as Executive Assistant/Office Manager, providing office administration support with additional responsibility providing assistance on client projects.

• Provides administrative support to the President and CEO, Vice President and other Senior Staff.
• Administrative support includes but is not limited to; Schedules client appointments, maintain schedules, postal/shipping orders and maintain supplies, process incoming and outgoing mail, screen incoming calls and correspondence for transfer to appropriate staff.
• Works closely with all members of the company.
• Manages travel arrangements for senior staff.
• Interface with conference and seminar vendors.
• Interacts directly with clients via all methods of communication; phone, e-mail, etc.
• Assists with A/P & A/R process.
• Assists with client contracts and proposals.
• Manages employment & sub-contractor agreements.
• Assists with payroll process from review/final approval of timesheets and expense reports through payroll process.
• Manages benefits and insurance working closely with vendors that provide outsourced of our 401K, health insurance, etc.
• Interface with financial personnel and outsourced service providers.
• Interface with legal consultants.
• Assists with development and maintenance of related operational and administrative policies.
• Exchanges information using tact and persuasion as appropriate, requiring good oral and written communication skills.
• Exercises good judgement and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
• Provides support for client project by proof reading documents (client deliverables, reports, etc.), communicating with document authors, posting documents to SharePoint site, using internal processes and applications to load survey instruments, manage survey invitations, etc.
• Other duties as deemed necessary.

REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Possess an applicable recognized Degree, Professional Qualification or experience in related field.
• Experience with QuickBooks a plus.
• Strong attention to detail-produces high quality output.
• Strong working knowledge of Microsoft Word and Excel.
• Basic knowledge of Microsoft PowerPoint.
• Knowledge in the use of applicable software applications, databases, spreadsheets, and/or word processing.
• Strong attention to detail.
• Strong interpersonal skills.
• Strong communication skills.
• Through knowledge of business English, spelling, punctuation and proofreading.
• Strong organizational skills.
• Ability to function as a team player.
• Responsive.
• Flexible.
• 3-5 years of experience in administrative capacity.
• Ability to work independently to meet deadlines, balance multiple projects and complete projects on time.
• Positive attitude.
• Able to deal with ambiguity. 

Please include your salary requirements with your response and resume to careers@theavocagroup.com.