Secretary ( Office Automation) GS 0318-07
Drug Enforcement Administration
- Website: http://www.avuedigitalservices.com/dea/applicant.html
- Phone: 253-573-1877 x209
- Posting Date: 5/22/2008
The following job is on the Drug Enforcement Administration website. If you are interested in applying please login to the Drug Enforcement Administration jobs site at: http://www.avuedigitalservices.com/dea/applicant.html
Once you have logged in, please enter the code QWKGL into the "Reference Code" field in the top right on the screen
This position is located in the Department of Justice, Drug Enforcement Administration (DEA), Intelligence Division, Office of National Security Intelligence, Arlington, Virginia.
The DEA is conveniently located near the Pentagon City Subway (Metro), the Pentagon City mall and other shopping areas. DEA participates in the Transit Subsidy and the Alternative Work Schedule Programs. There is a free on-site fitness center, Health Clinic and cafeteria. Free on-site parking may be available for employees who qualify. This position includes a variety of benefits such as health insurance plans; retirement system with investment options; paid holiday; paid sick and annual (vacation) leave; life insurance; incentive systems; training and development opportunities, family/worklife program, etc.
The primary method of applying for this vacancy is online via the Internet at www.avuedigitalservices.com/dea/applicant.html. If you do not have access to the Internet you are strongly encouraged to visit your library, state employment commission, or a commercial establishment that provides Internet access to apply online. If you are unable to apply online, you may call the contact phone number listed on this announcement to obtain a copy of the vacancy announcement, applicant qualification form (Form No. F-15566-AVUE), and instructions for completing the form. No other form of application will be accepted. Applications sent by fax, e-mail and mail will not be accepted.
Applications and supporting documents must be received by 11:59 p.m. Eastern Standard Time on the closing date of the announcement to receive consideration.
Applicants submitting proof documents can electronically attach them, or scan and attach them to the employment application. If this is not possible, copies of documents can be faxed to 253-573-9869, or mailed to the following address: Drug Enforcement Administration, c/o Avue Technologies Corporation, ATTN: Avue Enterprise Direct , 1145 Broadway Plaza, Suite 800, Tacoma, WA 98402. All faxed or mailed proof documents must be identified with applicant's name and vacancy announcement number.
Applicants who do not submit a supplementary narrative statement to support the level of experience and/or training claimed will not be given further consideration.
Veterans Preference: If you are claiming 5-point veterans' preference, or you are applying for consideration under the Veterans Employment Opportunity Act or Veterans' Recruitment Appointment Authority, attach a copy of your DD-214 'Certificate of Release or Discharge from Active Duty' or other proof of eligibility. If you are applying for consideration under the 30% or more Disabled Veteran Authority, you MUST attach a SF-15, Application for 10-Point Veterans Preference' plus the proof required by that form. LACK OF SUPPORTING DOCUMENTATION WILL RESULT IN THE AGENCY'S INABILITY TO RECOGNIZE VETERAN STATUS FOR THIS ANNOUNCEMENT.
All answers provided in the on-line process must be substantiated in the candidate’s work history. If, upon review, it is determined that your work history, KSA’s narrative responses, and/or supporting documents do not support your answer choices, you may be eliminated or your score may be modified to reflect the final rating based on all the information provided in your application. Ultimately, the DEA Human Resources Office is responsible for determining an applicant’s final rating. Please ensure that your work history and narrative responses provide enough detail to support your answers to the KSAs.
May be required to take polygraph.
Additional vacancies may be filled from this vacancy announcement.
This position is being advertised concurrently under merit promotion procedures as vacancy announcement H-DEA-NN-08-0328-MP. Status eligible candidates who wish to be considered under both merit promotion and competitive procedures must apply under this vacancy announcement as well as vacancy announcement number H-DEA-NN-08-0328-MP.
DUTIES:
Coordinates the administrative and clerical work for the organization. Maintains a calendar for the supervisor, scheduling appointments, meetings, and conferences. Procures office supplies and services. Interacts with members of the staff, organization, and individuals outside of the agency ranging from other government agencies to the general public. Receives phone calls and visitors and refers them to an appropriate individual. Serves as the office liaison for groups associated with the organization.
Processes incoming and outgoing materials such as mail, correspondence, reports, memoranda, and other forms of written communication. Performs the following types of duties: composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to inquiries.
Performs office automation work requiring the use of software applications and computer equipment. Prepares correspondence, reports, technical documents, graphs/charts, forms, and other office support materials.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of grammar, spelling, punctuation, syntax, and required formats.
Ability to communicate effectively other than in writing.
Knowledge of office management practices and administrative support processes.
Ability to communicate in writing.
Knowledge of office administrative practices and procedures.
MINIMUM FEDERAL QUALIFICATION REQUIREMENTS:
Qualifying experience for the GS-7 level includes one (1) year of specialized experience equivalent to the GS-6 level. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled.
SUBSTITUTION OF EDUCATION FOR EXPERIENCE: The experience requirements for the GS-7 level may be met by completion of one (1) year of graduate level education (18 semester/27 quarter hours) with courses such as managerial economics, financial accounting, marketing, business administration, operations management, public administration, management information systems, quantitative analysis, and statistical methods.
COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations of successfully completed education and experience may be used to meet the experience requirements.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the above requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying.
PROFICIENCY REQUIREMENT: Applicant must be able to type 40 words per minute.
ADDITIONAL INFORMATION ABOUT THE SPECIALIZED EXPERIENCE REQUIREMENTS FOR THIS POSITION
Examples of specialized experience are: conducting office administrative and clerical functions including typing, maintenance of office files, receiving and screening phone calls, handling travel arrangements and travel vouchers, keeping the supervisor's calendar and schedules appointments and conferences, act as office liaison and provides assistance to office staff.
OTHER SIGNIFICANT FACTS:
Drug testing is required for this position. All non-DEA applicants must complete a drug use questionnaire when applying for this position. This questionnaire is part of the on-line application process and must be completed before the application can be certified and submitted. Applicants who are found, through investigation or personal admission, to have experimented with or used narcotics or dangerous drugs, except those medically prescribed, will not be considered for employment with the Drug Enforcement Administration (DEA). Exceptions to this policy may be made for applicants who admit to limited youthful and experimental use of marijuana. Such applicants may be considered for employment if there is no evidence of regular, confirmed usage, and the full-field background investigation and results of the other steps in the process are otherwise favorable. Compliance with this policy is an essential requirement of the position.
BASIS OF RATING: You will be rated based on your qualifications for this position as evidenced by the education, experience, and training you report relative to this position which show the degree to which you possess the knowledge, skills, and abilities listed on this vacancy announcement.
If you are using education to qualify for this position, you must submit proof of successful completion of the education; i.e., a transcript from an accredited U.S. business or technical school, junior college, or university, or proof that foreign education has been deemed creditable in accordance with the provisions listed under Foreign Education on the vacancy announcement. Failure to submit the required proof of education will result in you being deemed not qualified for the position.
Applicants who apply online will automatically receive email acknowledgement of receipt of their application.
The Drug Enforcement Administration is an equal opportunity employer. Except where otherwise provided by law, there will be no discrimination because of color, race, religion, national origin, politics, marital status, handicapping condition, age, sex, sexual orientation, membership or non-membership in an employee organization, or other non-merit factor.
The Drug Enforcement Administration provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the point of contact on this vacancy announcement. The decision on granting reasonable accommodation will be on a case-by-case basis.
Moving expenses are not authorized.
BENEFITS: A variety of health insurance plans; retirement system with investment options; paid holiday; paid sick and annual (vacation) leave; life insurance; incentive systems; subsidized transportation, flexible work schedule, training and development opportunities, family/worklife program, etc.
Employment is contingent upon satisfactory completion of a background investigation.
As a condition of employment, all male applicants born after December 31, 1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.
Applicants must be U.S. citizens or nationals.
Applicants must meet all qualification requirements by the closing date of this announcement.
Generally, preference is granted to veterans who entered military service prior to October 14, 1976; or served on active duty during the period from August 2, 1990, through January 2, 1992, and who are otherwise eligible; or who served on active duty during the period beginning September 11, 2001, and ending on the last day of Operation Iraqi Freedom; or who have served in a military action for which they received a Campaign Badge or Expeditionary Medal. This includes the Armed Forces Expeditionary Medal (AFEM) awarded to those who participated in Operation Joint Endeavor or Operation Joint Guard. Also, you may be entitled to veterans' preference if you are a disabled veteran; you have received a Purple Heart; you are the spouse or mother of a disabled veteran; or you are the widow, widower, or mother of a deceased veteran. You will need to submit a Standard Form (SF) 15 and proof of your claim.
If you are claiming 5-point veterans' preference, or you are applying for consideration under the Veteran Employment Opportunity Act or Veteran Readjustment Authority, attach a copy of your DD-214 "Certificate of Release or Discharge from Active Duty" or other proof of eligibility. If you are applying for consideration under the 30% or more Disabled Veteran Authority, you must attach a SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.
If you are an eligible Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other applicants for this position. Individuals who have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position. To be well qualified, applicants must satisfy all qualification requirements for the vacant position. CTAP/ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.
This appointment requires completion of a one-year probationary period. During this time period, employee's conduct and performance will be monitored in order to determine if employee will be retained.
SALARY RANGE: $39,330.00-$51,124.00
CLOSE DATE: 6-9-2008
ANNOUNCEMENT NUMBER: H-DEA-NN-08-0328-DEU
PROMOTION POTENTIAL: 07
AREA OF CONSIDERATION: US citizens - Open to the general public. Status eligibles and Veterans Employment Opportunities Act (VEOA) eligibles may also apply under Merit Promotion Vacancy Announcement H-DEA-NN-08-0328-MP.
WORK SCHEDULE: Full Time
TIME LIMIT: Permanent - No time limit
CONTACT NAME: Help Desk
CONTACT PHONE NUMBER: (253)573-1877-209
CONTACT EMAIL: www.avuedigitalservices.com/dea/applicant html
TOUGH WORK. VITAL MISSION. Challenge yourself! You have the power to help combat drug trafficking. Be a part of DEA! It's tough work, but a vital mission. Whatever your background or expertise, your work at DEA will be tremendously rewarding because it will have a daily impact on national security and the quality of life of all Americans.
