Office Automation Clerk
Court Services and Offender Supervision Agency
- Posting Date: 4/24/2008
The following job is on the Court Services and Offender Supervision Agency website. If you are interested in applying please login to the Court Services and Offender Supervision Agency jobs site at: http://www.avuedigitalservices.com/csosa/applicant.html
Once you have logged in, please enter the code BSDQP into the "Reference Code" field in the top right on the screen.
SALARY RANGE: $25,279.00-$36,898.00
CLOSE DATE: 5-5-2008
ANNOUNCEMENT NUMBER: CSOSA-08-054-MB
OPENING DATE: 4-22-2008
PROMOTION POTENTIAL: 04
AREA OF CONSIDERATION: US citizens - CSOSA is accepting applications for an Intern. Applications will be accepted from students who wish to work part-time while pursuing a BA or BS degree. This position will be filled on a temporary basis through the Student Temporary Employment Program (STEP) and appointments may be extended on a yearly basis until the student completes the requirements for a degree.
WORK SCHEDULE: Part Time
TIME LIMIT: Temporary, not to exceed 12 Months
CONTACT NAME: Lisa Bazemore
CONTACT PHONE NUMBER: (202) 220-5610
CONTACT EMAIL: malisa.bazemore@csosa.gov
NOTES:
THIS POSITION IS COVERED UNDER THE STUDENT TEMPORARY EMPLOYMENT PROGRAM (STEP) AND IS TEMPORARY NOT-TO-EXCEED ONE YEAR. THE POSITION IS IN THE EXCEPTED SERVICE. THIS APPOINTMENT DOES NOT CONFER COMPETITIVE STATUS AND CANNOT BE CONVERTED TO A CAREER/CAREER CONDITIONAL APPOINTMENT. THIS PROGRAM IS INTENDED FOR STUDENTS RESIDING IN THE WASHINGTON, D.C., AREA ONLY.
LOCATION: Court Services & Offender Supervision Agency (CSOSA), Washington D.C.
AGENCY BACKGROUND INFORMATION: The National Capital Revitalization and Self-Government Improvement Act of 1997 established the Court Services and Offender Supervision Agency as a federal agency on August 5, 2000.
The mission of the Court Services and Offender Supervision Agency (CSOSA) is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community. The Court Services and Offender Supervision Agency presents our nation’s capital with a unique opportunity to create a new level of offender supervision, which in turn will provide a safer environment for our citizens.
The strategic goals of the Agency are 1) Establish strict accountability and prevent the population supervised by CSOSA from engaging in criminal activity, and 2) Support the fair administration of justice by providing accurate information and meaningful recommendations to criminal justice decision makers.
This vacancy announcement may be used to fill future vacancies.
DUTIES:(The duties described reflect the full performance level of this position)
Prepares correspondence, reports, technical documents, graphs/charts, forms, and other office support materials.Uses advanced office automation software functions including the importation/exportation of graphics and data. Employs spreadsheet, desktop publishing, and presentation software to produce office support materials. Assists in setting up and maintaining subject matter files including technical instructions, operating procedures, confidential documents, and other materials. Establishes and maintains files in accordance with agency requirements.
KNOWLEDGE, SKILLS, AND ABILITIES:(The KSAs below may not apply at all grades)
Knowledge of grammar, spelling, punctuation, syntax, and required formats.
Ability to communicate effectively other than in writing.
Skill in operating word processing equipment to support office operations and produce a variety of standardized documents such as letters, memos and reports.
Knowledge of clerical practices and office routines.
MINIMUM FEDERAL QUALIFICATION REQUIREMENTS:
Grade 03: Qualifying experience for the GS-3 level includes six (6) months of general experience in clerical, office, or other work which indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position. Examples of experience include using word processing software and printing devices to produce a variety of standard documents, such as letters and reports. Using basic office automation software applications and printing functions. Answers the phone and transfers the call to the appropriate party. Also greets visitors and assists with their needs. Makes photocopies as necessary and also sends documents via the fax machine.
SUBSTITUTION OF EDUCATION FOR EXPERIENCE: The experience requirements for the GS-3 level may be met by completion of one full year of full-time academic study in an accredited business, secretarial or technical school, junior college, college or university.
Completion of an intensive, specialized course of study of less than one year (usually of at least 3 months duration) may meet in full the experience requirements. Such courses may have been obtained through a variety of programs such as those offered by business or technical schools, and through military training programs. The course must have been designed specifically as career preparation for the work of the position being filled, and must have provided the applicant with the necessary knowledge, skills, and abilities to do the work.
COMBINING EDUCATION AND EXPERIENCE: Equivalent combinations of successfully completed post high school education and general experience may be used to meet the total experience requirements.
Grade 04: Qualifying experience for the GS-4 level includes one (1) year of general experience in clerical, office, or other work which indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position, or two (2) years of education above the high school level. Examples of experience include answering the phones and transferring the calls to the appropriate party. Greeting visitors and assists with their needs. Supporting immediate office operations by compiling and documenting information to assist office staff with various program activities. Making photocopies as necessary and also sends documents via the fax machine.
Preparing charts and graphs as requested by Senior Staff by utilizing Microsoft Excel or other appropriate software programs. Producing a variety of form letters as directed and maintaining records in a professional filing system.
SUBSTITUTION OF EDUCATION FOR EXPERIENCE: The experience requirements for the GS-4 level may be met by completion of two full years of full-time academic study in an accredited business, secretarial or technical school, junior college, college, or university.
COMBINING EDUCATION AND EXPERIENCE: Equivalent combinations of successfully completed post high school education and general experience may be used to meet the total experience requirements.
PROFICIENCY REQUIREMENT: Applicant must be able to type 40 words per minute.
OTHER SIGNIFICANT FACTS:
Drug Testing: Appointment may be subject to random drug testing after selection.
How to Apply: The primary method of applying for this vacancy is online via the Internet at www.avuedigitalservices.com/csosa/applicant.html. If you do not have access to the Internet, you are strongly encouraged to visit your library, state employment commission, or a commercial establishment that provides Internet access to apply online. If you are unable to apply online, you may call the contact phone number listed on this announcement to obtain a copy of the vacancy announcement, applicant qualification form (Form No. F-15566-AVUE), and instructions for completing the form. No other form of application will be accepted.
Applicants submitting proof documents can electronically attach them, or scan and attach them, to the employment application. If this is not possible, copies of documents can be faxed to 253-573-9869, or mailed to the following address: CSOSA, c/o Avue Technologies Corporation, ATTN: Direct Services, 1145 Broadway Plaza, Suite 800, Tacoma, WA 98402. All faxed or mailed proof documents must be identified with applicant's name and vacancy announcement number.
Applications and supporting documents must be submitted by 11:59 p.m. Eastern Standard Time on the closing date of the announcement to receive consideration.
Applicants who apply online will automatically receive email acknowledgement of receipt of their application.
Applicants must submit a complete application package by the closing date of this announcement.
Evaluation Methods: Your application will be evaluated according to the extent and quality of experience, education, and training. If you meet the basic qualification requirements, your application/resume will be evaluated against the knowledge, skills, and abilities required for this position. This evaluation determines which candidates will be referred to the selecting official for consideration.
EQUAL OPPORTUNITY EMPLOYER: Except where otherwise provided by law, there will be no discrimination because of color, race, religion, national origin, politics, marital status, disability, age, sex, sexual orientation, membership in an employee organization, or on the basis of personal favoritism.
CSOSA is an Equal Opportunity Employer.
REASONABLE ACCOMMODATIONS: Court Services and Offender Supervision Agency welcomes and encourages applications from persons with physical and mental disabilities and will reasonably accommodate those needs. If you need a reasonable accommodation for any part of the application and hiring process, please notify the CSOSA Office of Human Resources. The decision on granting reasonable accommodation will be on a case-by-case basis. The Agency is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973, to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Court Services and Offender Supervision Agency.
A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation, drug testing, and favorable adjudication.
Failure to successfully meet these requirements will be grounds for termination.
This is a temporary, time-limited appointment. However, an extension of the appointment may be possible without further competition.
Selective Service Registration: As a condition of employment, all male applicants born after December 31, 1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.
Direct Deposit: All Federal employees are required to have Federal salary payments directly deposited into a financial institution of their choosing.
U.S. Citizenship: Applicants must be U.S. citizens or nationals.
Applicants must meet all qualification requirements by the closing date of this announcement.
Generally, preference is granted to veterans who entered military service prior to October 14, 1976; or served on active duty during the period from August 2, 1990, through January 2, 1992, and who are otherwise eligible; or who served on active duty during the period beginning September 11, 2001, and ending on the last day of Operation Iraqi Freedom; or who have served in a military action for which they received a Campaign Badge or Expeditionary Medal. This includes the Armed Forces Expeditionary Medal (AFEM) awarded to those who participated in Operation Joint Endeavor or Operation Joint Guard. Also, you may be entitled to veterans' preference if you are a disabled veteran; you have received a Purple Heart; you are the spouse or mother of a disabled veteran; or you are the widow, widower, or mother of a deceased veteran. You will need to submit a Standard Form (SF) 15 and proof of your claim.
If you are claiming 5-point veterans' preference, or you are applying for consideration under the Veteran Employment Opportunity Act or Veteran Readjustment Authority, attach a copy of your DD-214 "Certificate of Release or Discharge from Active Duty" or other proof of eligibility. If you are applying for consideration under the 30% or more Disabled Veteran Authority, you must attach a SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.
PROGRAMS AVAILABLE: Positions may be filled by students pursuing a high school diploma or GED, Vocational and Technical Certificate, associate, baccalaureate, graduate, or doctorate degree, where appropriate.
STUDENT ELIGIBILITY REQUIREMENTS:
- Must be at least 16 years old.
- Must be enrolled in or accepted to (with the intent to attend) an accredited high school, technical, vocational, college or university, graduate or professional school; and carry at a minimum, a half-time course load as defined by the institution.
- Must be a United States citizen or national. If you are not a citizen, you may participate if you are legally admitted to the United States as a permanent resident, and are able to meet citizenship requirements prior to completion of your degree.
- Must be in good academic standing.
BENEFITS: Paid sick leave and vacations; and health benefits when length of employment criteria is met.
PERIODS OF EMPLOYMENT AND WORK REQUIREMENTS: Students may work during the summer and/or during the school year. Work schedules can vary. A specific work and study schedule will be established at the time of employment.
